From bank statement to project costs without retyping
Most contractors lose hours every week typing supplier invoices and bank transactions into spreadsheets. ScopeKit's AI reads them and suggests a category for each, you confirm the project, and the costs feed earned-value tracking against your baselines.
15-minute walkthrough. No credit card required.
OCR, categorisation, and live earned-value in one workflow
Cost data shouldn't live in a separate spreadsheet. ScopeKit captures the source documents, extracts the data, and runs the project economics for you.
Estimates become programmes
Load a spreadsheet straight out of your estimating software and get draft jobs, labour hours and a materials list, without typing any of it in. Winning the job stops being the point at which the data entry starts.
Bank statement OCR
Upload a PDF bank statement. AI extracts every transaction, with the running balance where the statement shows one, warns when part of the statement looks incomplete or unclear, and spots rows you have already imported.
UK merchant categorisation
Recognises builders' merchants such as Jewson, Travis Perkins, Screwfix, Toolstation, Selco and Wickes, plus the suppliers you already use. Each transaction gets a suggested category (labour, materials, subcontractor, equipment hire, transport and more) with a confidence score per line.
Subcontractor invoice OCR
Photograph or upload a subbi invoice. ScopeKit reads the line items, totals and the labour and materials split that drives the CIS deduction, with a confidence score so low-confidence fields are highlighted for review.
Receipt capture
Field workers photograph a receipt and ScopeKit fills in the supplier, total, date and VAT rate for them to check. They pick the job, and the cost lands against it. No more lost paperwork at the end of the month.
Earned Value Management
Live CPI, SPI and EAC against your project baseline. See cost overruns before they're irrecoverable, not at month-end.
Variation tracking
Every change order is captured, costed, and reflected in the EAC. The audit trail joins straight to the original estimate and contract.
What cost intelligence in ScopeKit unlocks
The workflow is the same whether you’re reconciling supplier invoices, watching a live job, or pulling an audit trail.
Reconciling a month of supplier invoices
ScopeKit turns manual entry into a review of the rows it is unsure of. Drag and drop your statements and invoices, check the exceptions, and confirm the import in one pass.
Spotting a project running over
Live CPI/SPI flags the overrun in week 3, not at hand-over. You see the trend before it's irrecoverable, and you can act on the variation before it becomes a write-off.
Audit-ready cost trail
Every cost line traces back to its source document with full provenance. When a client, accountant or insurer asks where a cost came from, the answer is one click away.
Questions contractors usually ask
What buyers ask before signing up — answered straight.
01
How accurate is the OCR on a scrunched-up bank statement PDF?
ScopeKit's bank-statement extractor is built for UK business banking PDFs from the major providers (NatWest, Barclays, HSBC, Lloyds, Santander, Starling, Tide, Monzo Business, etc.). Each transaction is extracted with the running balance where shown, and each gets a suggested category with a confidence score. Rows below the confidence threshold are kept apart for review, so you only spend time on the uncertain ones.
02
Will it know that 'TP Wandsworth' is Travis Perkins?
Usually. The categoriser is told about UK builders' merchants such as Travis Perkins, Jewson, Screwfix, Toolstation, Selco and Wickes, and about the suppliers already in your account, so it can normalise shorthand to a name you recognise. Each transaction gets a suggested category (labour, materials, subcontractor, equipment hire, transport, permits and fees, utilities, waste disposal, sundries or other) and a confidence score. Low confidence means it goes to review rather than straight in.
03
What about subcontractor invoices arriving by photo?
Photograph or upload the invoice; ScopeKit reads the line items, totals, VAT and the labour and materials split behind the CIS deduction, each with a confidence score. Low-confidence fields are highlighted, so you check those rather than retyping the whole invoice. A person still approves it.
04
How does this connect to project costs?
Once a transaction is categorised, you choose the project it belongs to. From there it flows into the project's cost actuals, the earned-value calculation, and the variance versus baseline. Your finance dashboard reflects reality, not last month's spreadsheet.
05
Will I lose visibility on what the AI did?
No. While you review a bank-statement import, every row shows the category the AI suggested and its confidence, and nothing is written until you confirm. Each imported cost then records who imported it and links back to the import and the original statement line. On an inbound bill, ScopeKit keeps the AI's confidence for each field it read and which fields a person changed, and a later read never overwrites a field you edited.
Cost intelligence is available on plans with project management. See pricing to compare tiers.
Related features
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See your project costs the moment they happen
Stop reconciling at month-end. Watch CPI, SPI and EAC live against every baseline.
Prefer email? team@scopekit.co.uk